vlastERP is the all-in-one platform for consultancies and professional services firms. Track billable hours with precision, manage retainer agreements, build professional proposals, and generate invoices directly from tracked time. From €28/mo with a 2-month free trial.
Your business runs on time, expertise, and client trust. Your tools should reflect that complexity.
Studies show consultants lose 20-30% of billable time because they forget to track it or cannot easily convert tracked hours into invoices. Every forgotten hour is money left on the table — and it adds up to thousands per year.
Managing monthly retainers across multiple clients with different rates and hour caps in spreadsheets is error-prone. You need real-time visibility into how many hours remain on each engagement before the billing cycle ends.
You write proposals in Google Docs, track time in Toggl, and invoice in another app. When a proposal is accepted, you manually copy everything. vlastERP connects the entire flow from proposal to payment in a single platform.
You know your revenue, but do you know your actual profit per engagement after accounting for unbillable hours, internal meetings, and overhead? Without this data, you cannot make informed pricing decisions.
vlastERP connects every step from proposal to payment so nothing falls through the cracks.
Timer or manual entry with project and task breakdown. Tag entries as billable or internal. Visual heatmaps show your work patterns across clients and engagements.
Select tracked time entries, click generate, and vlastERP builds a professional invoice with detailed line items. Different hourly rates per project are handled automatically.
Set monthly hour budgets per client. Real-time tracking of consumed versus remaining hours. Automatic alerts when retainers are running low so you can upsell or adjust scope.
Create proposals, contracts, and NDAs with a drag-and-drop block editor. Add pricing tables, signature blocks, and terms. Convert accepted proposals into projects with a single click.
See profit per client, per project, and per team member. Compare billable vs. non-billable ratios. Make data-driven decisions about which engagements to pursue.
Give clients a branded portal where they can view invoices, download documents, approve proposals, and make payments. Professional and transparent at every step.
EU-hosted infrastructure with immutable audit trails. Perfect for consultancies handling sensitive client data.
111+ REST API endpoints. Integrate with your existing tech stack via Zapier, Make, or direct API calls. No vendor lock-in.
vlastERP was built by an independent consultant who understood the pain. It solves real billing and project management problems.
No per-user surcharges that punish growth. Simple plans that scale with your consultancy.
Solo
€35/mo
1 consultant. All features.
Team
€50/mo
Up to 15 consultants.
Best for small firms
Business
€80/mo
Up to 50 consultants.
Enterprise
Custom
Dedicated instance.
Yes. vlastERP lets you run timers for different projects and clients. Switch between retainers with one click, and each hour is automatically categorized under the correct engagement.
Select the unbilled time entries for a client, choose which hours to include, and vlastERP generates a professional invoice with line items for each entry. Tax-compliant and ready to send.
Absolutely. Set a default rate at the project level, or override per time entry. vlastERP calculates the correct amounts automatically when generating invoices.
Yes. Create a project with a monthly hour budget (retainer). The dashboard shows how many hours you have used and remaining, with alerts when you approach the limit.
2-month free trial. No credit card required. Import your client and time data in minutes.