Quick Summary
- No client limits. FreshBooks caps clients per plan (5 on Lite, 50 on Plus) and charges $17–85+/mo. vlastERP gives you unlimited clients on every plan starting at €9/mo.
- Built for freelancers, not accountants. FreshBooks is accounting-first software. vlastERP focuses on what IT freelancers actually need: time tracking, project management, and profitability — not double-entry bookkeeping.
- EU-native compliance. vlastERP is built in Europe with GDPR-compliant data residency. FreshBooks is a Canadian company with US-centric data handling.
Feature-by-Feature Comparison
| Feature | vlastERP | FreshBooks |
|---|---|---|
| Time Tracking | ||
| Invoicing | ||
| Time-to-Invoice | ||
| Expense Tracking | ||
| Project Management | ||
| Profitability Reports | ||
| Team Roles (6 levels) | ||
| Recurring Invoices | ||
| Multi-currency | ||
| Audit Trail | ||
| 2FA (TOTP) | ||
| Unlimited Clients | ||
| EU Compliance | ||
| Free Trial (2 months) | ||
| Price (solo) | €9/mo | $17/mo |
| Price (5 users) | €29/mo | $85+/mo |
When to choose FreshBooks
- You need full double-entry accounting, chart of accounts, and bank reconciliation for US/Canadian tax filing.
- You primarily need invoicing and expense tracking and your accountant already uses FreshBooks.
- You want built-in payment processing via FreshBooks Payments (Stripe/PayPal are separate).
When to choose vlastERP
- You have more than 5 clients and don't want to pay extra for each one — vlastERP has no client limits.
- You need project management and profitability reports — FreshBooks doesn't offer either.
- You want to convert tracked time directly into invoices without manual data entry.
- You're based in the EU and need GDPR-compliant data handling and EU data residency.
Migration Guide
- 1
Export your FreshBooks data
Go to Settings → Export Data in FreshBooks. Download your client list, invoice history, and time entries as CSV files.
- 2
Set up vlastERP with unlimited clients
Create your vlastERP account (free for 2 months) and add all your clients — no caps, no per-client fees. Configure projects, rates, and team roles in minutes.
- 3
Track time, invoice, and measure profit
Start logging hours, create invoices from tracked time, and use profitability dashboards to understand which clients and projects drive your business forward.